Aircraft records - digitized, standardized, and packaged - so proof is easy.
High-quality scans organized into ATA-structured folders, a searchable PDF/A library with one-click link index, and a share-ready compliance audit package for sales, insurance, and audits —
so owners, brokers, and insurers can find what matters in minutes, not hours.
Why ECHO AirDocs
Records made searchable, verifiable, and simple to share — for owners, AMOs, brokers, and insurers.
Find Proof in Minutes
- PDF/A packages with clean OCR for reliable search.
- Master Index (Excel) with one-click links to exact pages.
- Standardized ATA folder structure + sensible bookmarks.
Reviewer-Ready, Every Time
- Consistent filenames, titles, and metadata for fast triage.
- Issues Report flags missing / illegible / duplicate records with next-step guidance.
- Compliance snapshots, AD/SB status extracts, and prioritized findings.
Paper & Digital in Sync
- Record bins reorganized to mirror the digital ATA library, with consistent labels aligned to the Master Index for fast cross-reference.
- Bin inventory & location map for quick physical retrieval.
Why Digitize?
Because Alberta Weather, Coffee, and Time Don’t Care.
Paper fades. Alberta weather swings. Coffee spills. Boxes wander.
Digitization locks in today’s legibility and makes tomorrow’s searches instant.
Disaster-resilient: Fire/flood/hail-proofing via secure digital copies.
No more fading ink: High-resolution scans preserve what’s left—and OCR makes it searchable.
Share in seconds: Send a link, not a banker’s box.
Proof on demand: Find the exact page for an AD, release tag, or test card in minutes.
Fewer handoffs, fewer losses: One organized source of truth for owners, AMOs, brokers, and insurers.
Ready for audits & sales: Clean, consistent files that speed reviews and protect value.
Services & Pricing
Records-only solutions that make aircraft documentation searchable, verifiable, and easy to share.
Master Records Index
Timeline: 7–10 business days
- Digitized Library (PDF/A + OCR) High-resolution scanning to searchable PDF/A; straightened pages, contrast cleaned, consistent orientation, and standardized file naming.
- ATA-Aligned Digital Filing Structure Folder tree organized by major aircraft sections (airframe/engine/prop/components/avionics/ADs-tests) for technician- and transaction-friendly navigation.
- Master Records Index (Excel) with Evidence Links Index fields include record title, date/TT at event (when available), authority/reference, PN/SN (when applicable), status/owner, notes, and one-click evidence links to supporting documents/pages.
- Issues Report (Records-Only) Flags missing/illegible/duplicate items with risk level, recommended action, responsible party, and evidence location (file path + page).
Compliance Audit (Records-Only)
Timeline: 14–17 business days
- Includes Master Records Index Deliverables Digitized, organized library + Master Records Index + Issues Report produced first to establish a consistent evidence trail.
- Regulatory & Configuration Assessment (Document-Based) Review against applicable references (e.g., CARs/TCDS/AFMS/approved data) for configuration/modifications (STC/RDA/RDAO), AFMS/ICA documentation visibility, and recurring test/inspection record support.
- AD/SB/STC Applicability Matrix Applicability rationale, evidence status, references, and cross-links to supporting documentation for AMO/broker/insurer handoff.
- Prioritized Compliance Findings + Executive Summary Overall posture, cut-off date, top open items, and a prioritized findings list with recommended actions and evidence pointers.
Records Digitization (Scan-Only)
Timeline: 3–6 business days
- High-Resolution Scanning to PDF/A + OCR Clean, straight scans with consistent orientation and searchable text (OCR), suitable for third-party review.
- Labeled Files + Structured Folder Tree Documents named clearly and organized into a consistent folder structure for quick navigation.
- Scan-Only Deliverable (No Master Index) Digitized library provided without indexing, issues reporting, or compliance assessment.
Records Organization & Filing
Timeline: Add 1–2 business days
- Physical Sorting & Consolidation Bins/binders/folders sorted into logical record groups; obvious duplicates removed; loose pages consolidated for retrieval.
- Re-Filing to Match Digital Structure Paper filing aligned to the ATA-based digital folder structure to maintain consistency between originals and digital copies.
- Bin Inventory & Location Map Simple inventory and location map to support quick retrieval of originals during maintenance, audits, or transactions.
Pricing scales with aircraft age, configuration, and records volume. Pickup & delivery included within 100km of Calgary, Alberta.
What’s Not Included
- Maintenance/AMO work, repairs, parts purchasing, or logistics.
- Engineering approvals or opinions (STC/RDA/RDAO, design sign-off).
- Physical aircraft inspection or airworthiness certification.
- On-site scanning (all scanning is performed off-site).
- Creation/alteration of historical log entries or regulatory sign-offs.
- Native data entry into your ERP, or ongoing records hosting.
- Legal opinions, valuations, or appraisals.
Client Testimonials
A few early projects are in progress now — quotes will be posted as deliveries wrap up. Here’s a peek at the space they’ll live in.
What clients say
Results we deliver
Why it helps
Drowning in boxes of aircraft paperwork?
Turn chaos into records that are organized and built to last.
Request a Quote
Tell us about your aircraft and records—we’ll estimate page volume and recommend the right package.